Creating and Scheduling a Bill Payment in Ramp

Uploading an invoice to Ramp

1. Navigate to the Bill Pay tab of ramp before clicking New Bill

   

2. Click Select or drag-and-drop invoices to upload

   

3. Select the appropriate invoice from your computer and upload it

4. Wait for the invoice to process and appear in Ramp's Overview list

   

Review Invoice and classify expenses

1. Once the invoice has processed click Review

   

2. You will be redirected to the draft payment page

   

3. Change the payment due date to match what's specified on the invoice

4. Assign each line item to the correct Quickbooks Category:

   • Line items used to make salable goods with a corresponding Opulo MFG P/N should be assigned to GL code 10410 - Inventory Material
   • Line Items associated with transportation charges of 10410 - Inventory Material should be assigned GL code 10420 - Inventory Inbound Shipping/Duties
   • Line items used to make salable goods without a corresponding Opulo MFG P/N should be assigned to GL code 50100 - Direct COGS Inventory
   • Line items associated with transportation charges of 50100 - Direct COGS Inventory should be assigned GL code 50200 - Direct COGS Inventory Shipping/Duties
   • Line items associated with bank fees should be assigned to 89010 - Bank Fees

   

5. Click 10410 - Inventory : Inventory Materials

   

6. Select outside the QuickBooks Category drop-down menu to apply your selected change

   

7. Click Continue once all Line items have had the correct QuickBooks Categories (GL Codes) assigned

   

8. Review the payment for accuracy before clicking Create bill

   

Approve Bill and Initiate Payment

1. Click on the bill once it has been submitted for approval...

   

   and review the bill from top...

   

   ...to bottom.

   

2. Confirm the payment info matches the invoice –

   • Are we sending money to the right bank account?
   • Are the right individuals at the vendor's facility going to notified of the payment?
   • Is the vendor going to receive the payment within the correct timeframe?
   • Is Stephen aware of this payment?
   • Stephen needs to be notified of payments larger than $5000 per our company policies

3. Once everything is satisfactory, click Approve & schedule

   

The payment due for the provided invoice will now be sent to the vendor and arrive by the scheduled date